What does Vigilant Ministry Partners ("VMP" or "Vigilant") do?
Vigilant Minstry Partners, or "VMP", or "Vigilant" provides the service of running background checks for organizations, specifically, but not exclusively for the nonprofit sector. This can be general nonprofits, sports teams, or a religious affiliated entity. Vigilant focuses primarily within these verticals and rarely works with commercial enterprises.
Data Collection & Uses
Vigilant captures sensitive personal information in order to be able to produce the background check reports requested by its client, the requesting organization.
Vigilant in no way provides third-parties with any data. The only recipient of any data is the client who receives the final report, not the actual sensitive data provided by the individual applicant.
Minors & Data
Organizations who use Vigilant occasionally have minors (an individual under the age of 18) who volunteer within their organization. When this occurs, the minor's parent must submit on behalf of the minor their personal information.
Under FCRA and individual data rights, the individual has the right to not supply Vigilant with the needed data to run their background check. They also have the right to request their report at any time. If the individual does not want to supply the needed information, Vigilant will notify the client, the organization, and they will engage the individual from there. Vigilant does not work directly with individuals, but at the organizational level.
Data Storage & Holding Period
Vigilant stores its data in the cloud via secured servers. The data is backed up and accessible upon request. The sensitive data collected is stored for 5 years. However, the individual report is stored forever as Vigilant has a legal liability to its clients to store record of the report and be able to generate a copy upon request at any time.
Vigilant can only run a background check on an individual with a valid social North American security number. While it is possible to pursue an international background check, many jurisdictions do not have the records or individual validation records or databases to run a suitable background check. When we receive an international applicant, we notify the client as to not being able to fulfill the background check unless they have records in the US or Canada. If the client wants Vigilant to pursue the request internationally, we proceed from there, but this requires a longer turnaround time and additional charges.